Thank you for your interest in working with the American Apparel & Footwear Association (AAFA).

Open Position: Webinar and Meetings Coordinator
Department: Education & Corporate Marketing
American Apparel & Footwear Association
Washington, D.C.

Job Description

The Webinar and Meetings Coordinator supports the functions of the association’s Education and Corporate Marketing department with meetings, webinars, and events. The successful candidate will have prior association experience in membership engagement, sponsorship fulfillment, events coordination, webinar platforms, and membership databases. Coordinating multiple projects at once are a mainstay of the position. The successful candidate for this fast-paced department is highly organized, communicates clearly, and produces work with attention to detail. The position reports to the Senior Vice President, Education & Corporate Marketing. 

Major Areas of Responsibility

Event Support:

  • Coordinate sponsor logistics with Senior Director of ECM (pre-event, onsite, and post-event) including, event communications, registration processing, invoicing/payment status, and coordination of applicable sponsor benefits
  • Prepare and update (as needed) marketing documents outlining available sponsorship opportunities.
  • Ensure all recognition benefits are fulfilled per sponsor agreements:
    • Post corporate recognition benefits and company logos to event webpages and online agendas
    • Review event marketing emails for sponsor inclusion
    • Prepare sponsor PowerPoint slides and on-site signage.
  • Work with the Senior Director of ECM to collect on-site information for sponsor displays, shipping dates/addresses, and other sponsor-related items.
  • Create sponsor display floor plans using Adobe Acrobat and draft sponsor communications with event instructions.
  • Support on-site sponsor logistics as assigned
  • Prepare registration and final attendee lists for sponsor distribution.
  • Draft thank you communications to event sponsors.
  • Event logistics support for additional AAFA events may be assigned.

Webinar Coordination:

  • Execute logistical and technical components of the AAFA webinar program for each webinar:
  • Once webinar sponsorship is confirmed, identify and schedule, on a rolling basis, webinar program dates in coordination with association initiatives and other events.
  • Once SVP has secured AAFA staff subject matter experts as moderators for each webinar, add to their calendar.
  • Create production schedules for sponsors to follow for program execution.
    • Collect program description and speaker information from sponsor.
    • Set up webinar in iMIS/RISE site, GoToWebinar, activate event page and registration.
    • Draft promotional program emails in Constant Contact for the Marketing Department’s distribution.
    • Monitor registrations and work with SVP and Communications & Marketing Director to adjust marketing schedule (eblast, social media) as needed.
    • Collect sponsor content presentation and send to moderator and SVP, Education and Corporate Marketing for review.
    • Establish and conduct rehearsal session with speaker(s) and moderator (if available).
    • Facilitate live presentation with ECM staff.
    • Upload recorded webinar to the AAFA Learning Center and create product for purchase.
    • Export and save activity, registration, and attendance records.
  • Maintain master webinar schedule

Required Skills and Qualifications

  • Two years association experience, bachelor’s degree preferred
  • Database proficiency and experience with association management systems. (iMIS 20/RISE experience a plus)
  • Proficiency in Microsoft Office: Word, PowerPoint, Excel, and Outlook.
  • Proficiency in GoToWebinar or other webinar platform experience.
  • Candidate must meet deadlines, successfully multi-task and prioritize workload, and be extremely detail oriented.
Please send a resume and cover letter with salary requirements to Agata Borradori,

Internship Opportunities

AAFA offers rewarding internship opportunities in both our Government Relations and Communications & Marketing departments. AAFA seeks to offer substantive internships through projects and firsthand experiences. Interns will have the opportunity to attend meetings, forums, and other events in Washington, D.C.

AAFA is currently accepting internship applications for Fall 2019 opportunities.

Application details:

  • Internship start date/end date is flexible dependent on students’ schedules, with a minimum of an eight week internship duration. A stipend will be allocated on a monthly basis.
  • Submission process: Please clearly note which position you are applying for and email your resume and cover letter to Kristen Kern for the Public Policy position(s) and Alexander Gibson for the Public Affairs/Communications position. 

AAFA Communications/Public Affairs Internship (Communications & Marketing Department)

AAFA is seeking candidates for a communications/public affairs intern with the following personal characteristics and qualifications. This internship opportunity offers aspiring journalists/public affairs professionals firsthand experience in the role of communications, public relations, and messaging for a nonprofit trade association in Washington.

Personal characteristics & qualifications:

  • Enthusiastic self-starter and problem solver.
  • Demonstrated interest in marketing, communications, public affairs, and/or public policy issues.
  • Strong writing and editing skills.
  • Detail-oriented and well-organized.
  • Proficiency in AP Style a plus.

Key responsibilities:

  • Contribute to the association’s collateral material development to include: weekly e-newsletter, handouts, and issue one-pagers.
  • Maintain press contacts, track news clips.
  • Support website revisions and social media communications.
  • Support creative production/design of outbound emails.

AAFA Public Policy Internship (Government Relations Department)

AAFA offers competitive internship opportunities in our Government Relations Department. The department is interested in trade, legislative, and regulatory matters at national and international levels, while directing lobbying and advocacy responses for matters affecting the apparel and footwear industries. Interns will have the opportunity to attend meetings, forums, and other events in Washington, D.C., while meeting top officials in the political arena.

Personal characteristics & qualifications:

  • Enthusiastic self-starter and problem solver.
  • Demonstrated interest in trade, legislative, and regulatory matters.
  • Demonstrated interest in corporate social responsibility and/or sustainability a plus.*
  • Detail-oriented and well-organized.

*Seeking two interns for the Government Relations Department; one will emphasize corporate social responsibility. Please demonstrate interest in this area if applicable.

Key responsibilities:

  • Research trade, legislative, product safety and other regulatory matters.
  • Support the development of letters and agendas and summarize regulatory updates.
  • Support development of presentation content for government relations-oriented speaking engagements.